1. Adding a landlord deduction against a maintenance report
Navigate to Lettings properties > Maintenance.
Find the corresponding maintenance record (users may need to check View complete and awaiting invoice at the top left of the page).
Within the Invoice received column, click on the pencil icon.
Enter the date the invoice was received.
Optional: enter a contractor reference for the invoice.
Click Update and add landlord expense.
Enter a description for the expense (this will be shown on the landlord’s statement).
Enter the full amount within the Amount due box.
Enter any other details that may be relevant to this deduction (for example, commission received from the contractor by underpaying them). Further information on the fields in the Landlord Expense pop-up can be found in the image below.
Click Submit.
2. Adding multiple landlord deductions against a single maintenance report
The above process should be completed to add the first deduction against the maintenance report. The below steps can then be followed to add additional deductions for the same report.
Navigate to Lettings properties > Maintenance.
Locate the relevant item and click on the date within the Invoice received column (users may need to check View complete items on the left sidebar).
Enter the date the second invoice was received.
Optional: enter a contractor reference for the invoice
Click Update and add landlord expense.
Users will be directed to the Record Landlord expense page.
Please populate the form with details of the additional invoice - users may wish to add 2/2 or 3/3 in the description to indicate this deduction is one of many for the same item.
Click Submit.