If you are managing the collation of funds for a communal repair of a property, these are best handled through the property float. Any funds received (from the owner or neighbours etc) should be assigned on the bank lines as Float In. The invoice from the contractors should be added as a Float Expense using the procedure below:
Go to Financials > Float deductions
From the top right dropdown, select the relevant expense type (eg Landlord Expense)
Select the property and enter the full amount in the Amount due box
Enter any other details that may be relevant to this deduction
Click Submit
After this has been posted by clicking Submit, locate the item on the page. To draw the funds down from the float, click the tick under Include in float invoice.