A portfolio cannot be split if financial transactions have been processed on the central ledger, as these transactions cannot be unwound.
If a portfolio needs to be split, each property within the portfolio must be copied, and the original linked properties must be set to past.
1. Copying the property(s)
Navigate to Lettings properties > View properties
Locate the property in question
Within the Action column, expand the dropdown and select Copy property details
The new property record will now show with (COPY of) in the address
2. Linking the landlord to the new property
Navigate to Lettings properties > View properties
Locate the new property record - this will be showing with (COPY of) in the address
Within the Action column, expand the dropdown and select Link to landlord
Populate the form as required
Click Submit
3. Copying the tenants to the new property
Navigate to Tenants > View tenants
Locate the tenant, and click the edit pencil icon against them
Scroll to the bottom and click Copy
A new screen will appear where the copied tenant can be linked to the copied property
Fill out the form as required, then click Submit
4. Ending the tenancy on the old property
Navigate to Tenants > End tenancy and end the tenancy against the old property record. For further information on the end tenancy process, please click here.
5. Continuing the new tenancy for the new property
Navigate to Tenants > Create tenancy and complete this process for the new property. For further information on the new tenancy process, please click here.
Once the final rent has been paid out through the original portfolio and there are no longer any funds or further works required on the old properties, the original property records can be set to past which will archive the old records.
Please contact our Support team if you require assistance in completing the above process.