This article explains which elements of a locked bank line can still be amended and outlines the available editing options.
Bank lines will become locked on the system if they have been reconciled or if they have been assigned to a property that has subsequently been included in a payment run.
Once a bank line is locked, it cannot be reassigned to a different Category or Subcategory. However, users can still edit some components of locked bank lines. The following changes can be made to locked bank lines:
Amend the rent period.
Split rent transactions across multiple rent periods.
Amend the bank line description.
Editing the rent period of a locked rent line
Navigate to Bank > View bank lines.
Locate the relevant bank line.
Within the Edit column, click on the padlock icon.
Expand the Rent period dropdown and select the period that this line should be applied to.
Click Submit.
Splitting rent lines
This can be done if a bulk rent payment should be assigned against multiple rent periods.
Navigate to Lettings properties > Property balances.
Select the figure in the Tenant arrears column against the relevant property to access the Tenant ledger.
Locate the relevant rent line and select the pencil icon in the Action column.
Select the Split button to open the split page.
Enter each amount into a new row.
Ensure that the Amount remaining at the bottom of the page shows £0.
Select Add lines above to save your changes.
Editing the description of a bank transaction
Navigate to Bank > View bank lines.
Locate the relevant bank line.
Within the Edit column, click on the padlock icon.
Amend the Description field as required.
Click Submit.
If a locked bank line has been assigned incorrectly and the funds need to be reassigned to a different balance, a double entry can be used. More information on this can be found here.