Individual payments allow users to pay contractors for landlord expenses individually, using a specific contractor reference for each payment.
By default, the system supports bulk payments from the Contractors > Contractor Summary page. When multiple items are paid together, the system generates a unique 6-character payment reference (for example, CYEJ1K).
However, some contractors require each item to be paid separately and referenced with a contractor-specific payment reference.
The Individual Payments feature enables this by allowing a unique reference to be recorded against each landlord expense when it is added to the system. This reference is then used when the payment is made, ensuring each expense is paid individually with the correct contractor reference.
To enable individual payments:
Go to Contractors > View contractors
Locate the relevant contractor and select the pencil icon to edit
Go to the Finance tab
On the bottom of the page, tick Individual payments and click Update contractor
When entering a landlord expense from Financials > Landlord deductions, the contractor reference entered on the expense (shown below) will become the payment reference for the item.
Note: When individual payments are enabled for a contractor, once the contractor has been marked as paid, the deduction cannot be clawed back or rolled back from the BACS schedule.