This article outlines what individual payments are and how to enable this feature.
As a default, the system allows you to pay contractors for multiple items in bulk from the Contractors > Contractor summary page. This bulk payment will have a unique, system-generated 6-character payment reference (eg CYEJ1K).
However, some contractors require payments to be made individually for each item and to use a specific contractor reference.
The individual payments feature for contractors allows users to pay out landlord expenses with an individual reference, which is added when the landlord expense is added to the system.
To enable individual payments:
Go to Contractors > View contractors
Locate the relevant contractor and select the pencil icon to edit
Go to the Finance tab
On the bottom of the page, tick Individual payments and click Update contractor
When entering a landlord expense from Financials > Landlord deductions, the contractor reference entered on the expense (shown below) will become the payment reference for the item.
Note: When individual payments are enabled for a contractor, once the contractor has been marked as paid, the deduction cannot be clawed back or rolled back from the BACS schedule.