Before the BACS schedule can be created, users must generate the posted and emailed landlord statements. For further guidance on how to do this, please click here.
1. Creating a BACS file to import into the bank
If the user's bank allows BACS schedule payments, they can follow the steps below to create a BACS schedule.
1.1 Creating the BACS schedule
Navigate to Lettings properties > Property balances
From the left sidebar, click on Generate BACS payments - this will add all payments for this payment run to the BACS schedule
From the left sidebar, select View BACS schedule - this page will display all the payments that have been added to the BACS schedule
From this page, select Generate BACS Schedule on the top right of this page - this will download the BACS schedule to the user's computer
This file can then be uploaded to the relevant banking platform. The file should not be opened or edited before being uploaded.
1.2 Completing payments
After the BACS schedule has been successfully uploaded and payments have been instructed in the bank, users should complete the payments on SME Professional.
Navigate to Lettings properties > Property balances
Select View BACS schedule
Select Mark ALL as complete
It is vital that this step is not actioned until the bank has accepted the payments. Completing the payments will remove them from the current BACS schedule and add them to the completed list.
To view completed BACS payments, navigate to the View BACS schedule page (detailed above) and click View complete.
2. Creating a list of payments to make manually
If the user makes all payments manually in the bank, they can follow the steps below to create a list of payments.
2.1 Creating the list of payments
Navigate to Lettings properties > Property balances
Click on Generate BACS payments - this will add all payments for this payment run to the BACS schedule
Select View BACS schedule - this page will display all the payments that have been added to the BACS schedule
From this page, select Export from the top right-hand corner of the page or select Generate authorisation sheet
This will create a spreadsheet or a PDF file showing all payments, which can be downloaded or printed for the user to refer to when making payments in the bank
2.2 Completing payments
After the payments have been instructed in the bank, users should complete the payments on SME Professional.
Navigate to Lettings properties > Property balances
Select View BACS schedule
Select Mark ALL as complete
It is vital that this step is not actioned until the bank has accepted the payments. Completing the payments will remove them from the current BACS schedule and add them to the completed list.
To view completed BACS payments, navigate to the View BACS schedule page (detailed above) and click View complete.