On SME Professional, there is a dedicated page that can be used to track when certain anti-money laundering (AML) documents have been supplied by an owner along with when the Terms of business document has been sent/returned.
1. AML documents
Go to Owners > Landlord: Terms of business
Select Sent/received log
Locate the relevant property
Depending on the document provided (Evidence of name (Photographic ID), Evidence of home address and Proof of ownership), click on the tick icon under the relevant column
The column will be stamped with the current date as a reference as to when the document was provided by the owner
The supplied documents can be uploaded within the Anti-money laundering folder in View uploaded files. For guidance on how to locate this area, please click here.
2. Terms of business
Once a Terms of business document has been sent for signing, this can be recorded in the Terms of business and AML checks log.
Go to Owners > Landlord: Terms of business
Select Sent/received log
Locate the relevant property
Within the Confirmed sent column, click on the tick icon
The column will be stamped with the current date as a reference as to when the contract was sent
When the contract has been signed and returned to the agent, click on the tick icon within the Confirmed received column. The column will be stamped with the current date as a reference as to when the contract was returned.